ERP Functional Lead, Finance, Planning and Budget (P4)

  • Company: International Atomic Energy Agency
  • Job Location: Vienna - Austria
  • Date: January 29, 2019 09:40
  • Employment Type: permanent
  • Experience: senior
  • Job Functions:

    Information Technology

Job summary

Organization: MTIT-AIPS Management Section
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2019-01-09, 5:00:38 PM
Closing Date: 2019-02-27, 11:59:00 PM (CET)
Duration in Months: 36
Contract Type: Fixed Term - Regular
Probation Period: 1 Year

This is a re-opening of the vacancy. Candidates who already applied do not need to re-submit an application.

Job description

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Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.


The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA's ICT infrastructure comprises state of the art hardware and software platforms in a partially decentralized environment. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.


The IAEA's Enterprise Resource Planning (ERP) system, known as the Agency-wide Information System for Programme Support (AIPS), was implemented in a multi-phased phased approach beginning in 2011 and completing in 2017. AIPS provides a single, fully-integrated solution that standardizes and improves efficiency of business processes by leveraging the Oracle ERP suite of products. AIPS encompasses 8 business domains: finance, procurement, programme and project management, planning and budgeting, human resources and payroll, contacts, travel and events management.

 

The AIPS Management Section (AMS) within the Division of Information Technology manages the operations, maintenance, improvements, and support for the AIPS system in collaboration with business process owners. The AMS Section consists of approximately 20 staff members and is led by a Section Head, who reports to the Director of Information Technology/CIO.


Main Purpose

The ERP Functional Lead, Finance, Planning and Budget is a member of the AIPS Management Section (AMS) and reports directly to the Section Head, AMS. s/He provides advice on, applies technical knowledge to, and provides ERP application support in the areas of Finance, Programme Planning & Implementation, Budget Preparation and Programme assessment based on the IAEA's ERP system known as AIPS (Agency-wide Information System for Programme Support).


Role

The ERP Functional Lead, Finance, Planning and Budget: a functional knowledge expert, applying strong knowledge of Oracle modules in the areas of Hyperion Planning, Projects, Grants Accounting and Finance, and the corresponding business processes; domain lead managing all the agency and contractor resources working for the domain; an adviser, providing solid knowledge of Oracle Hyperion and financial principles and policies; a level 2/3 support agent, addressing issues and requests not resolved by the first level staff and providing expert guidance on AIPS application; and a configuration manager maintaining configuration information for the AIPS modules. The knowledge is applied to manage and resolve incidents and problems as well as design and implement changes related to the above areas of the AIPS system.

The role also requires supporting the hiring of contractors and managing contractors. This includes: prioritization of tasks, managing and assessing contractor's performance,
mentoring and offering guidance with respect to both the IAEA organization and AIPS.

 

 

Job qualifications

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Functions / Key Results Expected

  • Provide Oracle Hyperion Planning, and financial functional application and business expertise to support end users.
  • Provide solutions for incidents and identify business process improvement opportunities.
  • Manage application service requests (problem resolution, new features, new structures, configuration settings).
  • Manage application change requests (new features, new RICEFW components, configuration settings, modifications to existing features). Maintain the configuration of live ERP modules in the area of Hyperion Planning, Hyperion Financial Reporting, Finance and OBIEE. Ensure that the solutions leverage the standard configuration settings and that the functional designs are documented.
  • Recommend options and process improvements or modifications to meet business requirements
  • Actively participate in testing to validate if the implemented features meet requirements.
  • Document functional requirements to support application change requests.
  • Provide AIPS Application Level 2 support, delivering solutions for incident resolution and identify business process improvement opportunities.
  • Contribute to the development of new customized reports and forms in order to meet the needs of managers and users.
  • Contribute to the development and implementation of user support and training modules and manuals.
  • Deliver training to end users in support of use of the application, or upgrades, enhancements and refresher courses.

Competencies and Expertise

 

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

 

Functional Competencies

Name Definition
 
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
 
Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
 
Technical/scientific credibility Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

 

Required Expertise

Function Name Expertise Description
     
Information Technology - Oracle Oracle EPM (Hyperion) A minimum of seven years of progressively responsible experience in working with the implementation or post go-live support on Oracle E-Business Suite
     
Information Technology - Oracle Oracle Essbase Working experience in Essbase is essentia

 

Asset Expertise

Function Name Expertise Description
     
Information Technology - Oracle Oracle Developer Tools (SQL/PLSQL/Forms/Reports/WF) Understanding and high level working knowledge on Oracle development tools is an added advantage;
     
Information Technology - Oracle Oracle ERP Expertise Having expertise in other Oracle modules is an added advantage
     
Information Technology - Oracle Oracle ERP Functional Services Having expertise in other Oracle modules is an added advantage
     
Information Technology - Oracle Oracle Grants Having expertise in other Oracle modules is an added advantage
     
Information Technology - Oracle Oracle Integration Technologies Understanding and high level working knowledge on Oracle development tools is an added advantage; Working experience in ODI is essential;

Qualifications, Experience and Language skills

  • Master's Degree - Advanced university degree, or equivalent qualification, in information management or computer sciences or related fields.
  • A minimum of seven years of progressively responsible experience in working with the implementation or post go-live support on Oracle E-Business Suite and Hyperion Planning, in the areas of Programme Management; responsible experience in working with the design of technical architecture, the implementation of infrastructure and the post go-live support for an enterprise scale solution, preferably Oracle E-Business Suite.
  • Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $71332 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 29817*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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